Welcome to the Codertal Privacy Policy for Job Applicants and Contractors. We value your trust and are committed to protecting your personal information during the recruitment and contracting processes.
Last Updated: 28.04.2025
Codertal SRL (“we”, “us”, or “our”) is committed to protecting the privacy and security of job applicants and contractors’ personal data. This Privacy Policy explains how we collect, use, store, and protect personal data submitted through our recruitment and staff augmentation processes in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data protection laws.
By submitting your application or engaging with us for staff augmentation, you consent to the terms outlined in this Privacy Policy.
1. Data Controller
Codertal SRL, headquartered at Cluj-Napoca, Romania, is the data controller responsible for the processing of your personal data.
For any questions regarding this Privacy Policy, you may contact us at:
📧 Email: office@codertal.ro
📞 Phone: +40 743 356 738
2. Types of Data We Collect
We may collect and process the following categories of personal data from job applicants and contractors:
a) Identification Data
- Full name
- Date of birth
- Nationality
- Contact details (email, phone number, address)
- Identification documents (passport, national ID, or work permit)
b) Professional Information
- CV/Resume
- Education and qualifications
- Work experience
- References
- LinkedIn profile or other professional social media links
c) Communication Data
- Emails, messages, and any other communication with us
d) Financial Information (for contractors)
- Bank account details (for payment purposes)
- Tax identification number
e) Technical Data (for applicants who apply via our website)
- IP address
- Browser type and version
- Operating system
f) Special Categories of Data (only when explicitly provided by you and necessary for the position)
- Health information (for reasonable accommodation)
- Criminal background check (where permitted by law)
3. Purpose of Data Processing
We collect and process your personal data for the following legitimate purposes:
| Purpose | Legal Basis |
|---|---|
| Processing job applications and assessing your suitability for the role | Consent and Legitimate Interest |
| Contacting you about the recruitment process | Consent and Legitimate Interest |
| Contract negotiation and onboarding if selected for a role | Contract Performance |
| Verifying your identity and work authorization | Legal Obligation |
| Paying contractors and managing invoicing | Contract Performance |
| Internal record-keeping and legal compliance | Legal Obligation and Legitimate Interest |
| Improving our recruitment process and staff augmentation services | Legitimate Interest |
| Responding to legal requests or obligations | Legal Obligation |
| Maintaining a talent pool for future opportunities | Consent and Legitimate Interest |
4. Data Retention
We retain personal data only for as long as necessary to fulfill the purpose for which it was collected, in line with applicable legal, tax, and regulatory requirements.
- Job applicant data – Retained for up to 12 months after the recruitment process ends unless you give consent for a longer retention period.
- Contractor data – Retained for up to 7 years after the termination of the contract (for legal and tax purposes).
- Communication data – Retained for up to 12 months after the last communication.
- Talent Pool Data – If you consent to be part of our talent pool, we will store your information for a maximum of 2 years to contact you for future opportunities. You may withdraw your consent at any time.
5. Data Sharing and Transfers
We may share your personal data with:
- Clients – To evaluate your suitability for specific roles as part of staff augmentation services.
- Service Providers – Including cloud storage, payroll, and invoicing services (subject to strict confidentiality agreements).
- Legal Authorities – If required by law or in response to lawful requests by public authorities.
- Affiliates and Partners – To facilitate contract management and recruitment support.
International Data Transfers
If your data is transferred outside the European Economic Area (EEA), we will ensure it is protected by:
- Standard Contractual Clauses approved by the European Commission; or
- Other applicable legal safeguards.
6. Talent Pool and Future Opportunities
If you consent to join our talent pool, we may:
- Store your CV and professional details for up to 2 years.
- Contact you for future roles that match your skills and experience.
- Share your profile with clients seeking contractors with similar skills.
You may withdraw your consent at any time by contacting us at office@codertal.ro.
7. Your Rights Under GDPR
You have the following rights regarding your personal data:
✅ Right to Access – You can request a copy of the personal data we hold about you.
✅ Right to Rectification – You can request corrections to your personal data.
✅ Right to Erasure – You can request deletion of your personal data (subject to legal requirements).
✅ Right to Restrict Processing – You can request that we limit the use of your data.
✅ Right to Data Portability – You can request a copy of your data in a structured, commonly used format.
✅ Right to Object – You can object to data processing based on legitimate interest.
✅ Right to Withdraw Consent – If processing is based on consent, you may withdraw it at any time.
✅ Right to Lodge a Complaint – You have the right to file a complaint with the national data protection authority (in Romania, the National Authority for the Supervision of Personal Data Processing (ANSPDCP)).
To exercise any of these rights, contact us at: office@codertal.ro
8. Data Security
We implement technical and organizational measures to protect your personal data, including:
- Secure servers and encrypted communication protocols
- Restricted access to personal data
- Regular security audits and vulnerability assessments
- Data minimization and anonymization where applicable
9. Automated Decision-Making
We do not use automated decision-making or profiling when processing job applications or contractor data.
10. Cookies and Tracking Technologies
When you visit our website, we may use cookies and similar tracking technologies. Please refer to our Cookie Policy for details on how we use cookies.
11. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy to reflect changes in our business practices or legal requirements. We will notify you of any material changes by updating the “Last Updated” date at the top of this policy.
12. Contact Us
If you have questions or concerns about this Codertal Privacy Policy for Job Applicants and Contractors or how we handle your data, please contact us at:
📧 Email: office@codertal.ro
📞 Phone: +40 743 356 738
Please also read our general Privacy Policy for more information about how we handle your data.
For more information about our global operations and services, please visit Codertal’s main website.